Privacy Policy

Kinarden Search

Last updated: 25th June 2025

1. Introduction

Kinarden Search ("we", "us", "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data in connection with our recruitment services, in accordance with the UK General Data Protection Regulation (UK GDPR).

2. Data We Collect

We may collect and process the following types of personal data:

  • Contact details (e.g. name, email address, phone number, address)

  • Employment history, qualifications, skills, and CV/resume information

  • Details about job preferences and requirements

  • Information gathered through communications (emails, calls, interviews)

  • Any other personal data voluntarily provided during the recruitment process

3. How We Use Your Data

Your personal data may be used to:

  • Deliver recruitment services and match you with suitable job opportunities or candidates

  • Communicate with you about job opportunities, applications, or business matters

  • Comply with legal and regulatory obligations

  • Improve our services and operations

4. Legal Basis for Processing

We process your data on one or more of the following lawful bases:

  • Your consent

  • The need to take steps prior to entering into a contract

  • Our legitimate interests in providing professional recruitment services

  • Compliance with legal obligations

You can withdraw consent at any time.

5. Data Sharing

We may share your personal data with:

  • Potential employers or clients (only with your prior consent)

  • Third-party service providers (e.g. IT and email platforms)

  • Regulatory authorities where required by law

We will never sell your personal data.

6. International Data Transfers

If any personal data is transferred outside the UK (e.g. via cloud service providers), we ensure appropriate safeguards are in place, such as UK-approved standard contractual clauses or equivalent protections.

7. Data Security

We implement appropriate technical and organisational measures to safeguard your data against unauthorised access, loss, or misuse.

8. Data Retention

We retain personal data only as long as necessary for the purposes outlined in this Policy, or as required by law. Typically:

  • Candidate data: retained for up to 2 years from last meaningful contact

  • Client data: retained while an active business relationship exists

After this period, data is securely deleted or anonymised.

9. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Request correction or deletion

  • Restrict or object to processing

  • Request data portability

  • Withdraw consent at any time

  • Lodge a complaint with the Information Commissioners Office (ICO)

To exercise these rights, please contact us at:

Email: bobmitchell@kinarden.com

10. Cookies & Website Tracking

Our website may use cookies or similar technologies for analytics or user experience improvements.

For more information, please refer to our Cookie Policy.

11. Changes to this Policy

This Privacy Policy may be updated occasionally. The latest version will always be available on our website.

12. Contact Us

For questions about this policy or your personal data, please contact:

Email: bobmitchell@kinarden.com